Tips for the chief editor
- What do I need to watch out for regarding the various file formats?
- Communicating through the shoutbox
- Can I design pages in Illustrator, Photoshop, or InDesign and use these pages?
- At the start of the magazine you need to enter the ‘number of pages’. Can you change this later on?
- I have forgotten which pages I have assigned to which editor. What do I do now?
- How do I know if a co-editor is simultaneously editing the same page as I am?
- Can I (as a chief editor) shield certain photos from other editors?
- Does Jilster post all magazines in the public section of the website?
What do I need to watch out for regarding the various file formats?
From experience, we know that editors tend to hand in all sorts of file types to their chief editor. Some of these file formats require extra attention.
- for the best printing quality, it is recommended to insert the text in text boxes (cut and paste from Word, or directly type the text in the box) and insert photos in the jpg file format. If you format the text and photos in (for example) Word first, and then save the file as a PDF file, this will result in great loss of quality.
- a drawing or a letter you have scanned, is best used in the jpg file format. You can insert this file and use different sizes.
- nevertheless, if you still have received PDF files, you need to make sure there is enough space left at the edges of the document, for the cutting edges. That is because a PDF file is always inserted on a full page, and at the outer edges of the page a further 4 millimeter will be cut off (the cutting edge) after the page is printed. The dotted line on your screen will indicate where this cutting edge comes (approximately). If this results in a PDF file that is no longer clearly legible, then ask the editor in question to modify the PDF file.
- you cannot directly insert a powerpoint document (.ppt file). You will need to convert the file to a jpg file first.
Communicating through the shoutbox
At the bottom of the page you will find the shoutbox. Here you can post your messages, and confer with your co-editors. You can also remove your own messages. The chief editor is allowed to delete messages from the editors too.
By checking the box you can place the message in the shoutbox, but you will also send it to the e-mail addresses of the editors in your team.
Can I design pages in Illustrator, Photoshop, or InDesign and use these pages?
Yes, this is very easy. Upload the file as a PDF file in the Jilster newsroom, and copy it page by page to the pages in the Jilster editor. The quality of the PDF file will be maintained.
The pages of the PDF file will be used on a portrait oriented A4 page, plus + 4 mm for the cutting edge, on all sides. To achieve the best results, this means that the pages in the graphics design program need to be formatted on a page size of 218x305 mm.
Take into account that the 4 mm edge might be cut off (the exact size of the cutting edge depends on the number of pages).
At the start of the magazine you need to enter the ‘number of pages’. Can you change this later on?
Yes, as long as you haven't ordered the magazine, you can always change the number of pages of your magazine. For instance, you can start with 32 pages, and if it turns out that you want to fill 4 more or 4 fewer pages, you can modify the number of pages in the newsroom, by clicking the ‘add 4 pages' or ‘delete 4 pages’ buttons. Although the magazine will always have to consist of a multiple of 4 pages.This is because of the printing process.
I have forgotten which pages I have assigned to which editor. What do I do now?
Go to the overview page of your magazine, click a page and then click 'move'. Now you will see an overview of all the pages, with the corresponding editors.
How do I know if a co-editor is simultaneously editing the same page as I am?
You can find this out by posting a message in the 'shoutbox'.
Can I (as a chief editor) shield certain photos from other editors?
No, as a chief editor you cannot shield photos. The entire editing team can view and use all the photos in the magazine they are editing.
In the program, a communal photo folder is used. The photos that have been uploaded can be used on every page.
If you don’t want to display certain photos, you can create a second magazine and upload these photos to the second magazine. Then you will be able to select the photos from this photo folder while your editing team will not be able to view these pictures.
Does Jilster post all magazines in the public section of the website?
Absolutely not! We will never publish your own magazine on our site without asking you first. All the covers and magazines you can view at the Jilster site, and all the matching photos and stories, have been posted by explicit consent of the persons involved. They enjoy showing their self-made magazine. They have given us their explicit permission to display their magazines. If you would like to publish your own cover or magazine at our website, you can do this by clicking 'Display your magazine in the show case' on the homepage.